Willow Park
Men's Club

Cancellation Policy
(Revised Jan. 2006)

Tournament Cancellation Policy:
 1. The Tournament Chairperson (TC) will notify the golf course supervisor 7 days prior to the date of the
      tournament of the intent to cancel.
 2. The TC will send out a electronic broadcast message to the membership notifying them of the cancellation.
 3. The TC will inform the membership of the new date should the tournament be rescheduled.
 4. The TC will make the presumption that all players will participate in the next tournament and all entries
      will therefore automatically rollover to the next tournament.
 5. It is the players responsibility to notify the TC if they are not able to play in the tournament. Their entry fee will
       be been rolled over to the next available tournament (See Player Cancellation).

Player Cancellation Policy:
These apply to Regularly Schedule tournaments, Rescheduled tournaments and Entries rolled over.
1. Notification to TC 8 days or more prior to the tournament date.
   1.1 The players entry fee will be returned or rolled over to the next tournament
   1.2 If the uncertainty of whether carts will be allowed or not is an issue the 8 day advance
          notification still applies to prevent the loss of your entry fee (See Cart Use Policy).

2. Notification to TC less then 8 days of the tournament date – Possible Entry Fee Forfeiture
   2.1 The player may seek a replacement. If found they must notify the TC immediately. The players fee will
          not be rolled over until the replacement has paid the required entry fee.
   2.2 It is not the responsibility of the TC to locate a replacement player. Should there be players on the
         waiting list, the TC will use them as a replacements. The players fee will not be rolled over until the
         replacement player has paid their entry fee.
   2.3 If the course releases the club obligation for payment for the player their entry fee will be rolled over to
          the next tournament.

3. Player Entry Fee Forfeiture
   3.1 If a player does not show up they will forfeit the entry fee.
   3.2 If notification was less than the required 8 days and a replacement was not located, the player will
          forfeit the entry fee.
   3.3 If the course does not release the clubs obligation for payment, the player will forfeit the entry fee.

"Cart Usage" Policy:
During the wet season, allowing carts onto the golf course may be a day to day decision. The decision not to allow carts is determined by the golf court supervisor not by WPMC. This decision may not be made until the actual day of the tournament. Please keep this in mind when signing up. If you do not play because carts were not allowed the risk of losing your entry fee does exist.